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Job opportunities for legal assistant

Posted on: 26 Nov 2018 53 views
: Legal Assistant


Oregon State Treasury is recruiting for the position of Legal Assistant. This position will be located in our Tigard office. The primary purpose of this position is to provide confidential clerical and administrative support to the Legal & Compliance Division (the "Division"). Most of the Division workload focuses on complex transactions and legal and compliance issues and produces a large volume of documentation. This position is represented by SEIU.
Oregon State Treasury (OST) is led by Tobias Read, State Treasurer, a constitutional officer and statewide elected official.  OST is an organization with a wide range of financial responsibilities, including managing the state's pension fund, issuing all state debt, and serving as the central bank for state agencies.  OST manages the daily investment of approximately $100 billion in assets, held in a diversified investment portfolio of domestic and international equities, fixed income securities, alternative and opportunistic investments, real estate and cash.  OST also manages a banking program that processes over $250 billion in transactions annually, a debt management program responsible for issuing and monitoring approximately $10 billion in state debt, a multi-faceted 529 savings plan, and an IRA based retirement savings program for the public. The 150+ member OST staff takes great pride in their statewide and national reputation for progressive approaches to service delivery.

OST offers an attractive benefit package which provides contributions toward Public Employee Benefit Board (PEBB) sponsored individual and family health and dental insurance and term life insurance.  Other benefits include participation in the Oregon Public Service Retirement Plan (OPSRP), paid holidays and paid vacation, and both sick and personal leave time.  Optional benefits include long- and short-term disability and participation in the Oregon Savings Growth Plan (a deferred compensation plan).
PUBLIC SERVICE LOAN FORGIVENESS PROGRAM:  If you are employed by a government or not-for-profit organization, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF).  Learn more to see whether you qualify at PSLF Program.
What we value...
We are committed to building and fostering a diverse and inclusive work environment. We believe that everyone comes to the table with a distinct point of view – one that is shaped by backgrounds, experiences, cultures, thoughts, and ideas. We embrace diversity and inclusion and believe it creates a culture of respect, innovation, and creativity that empowers our success and makes Oregon State Treasury an excellent place to work.

Duties & Responsibilities

What you'll do....

  • Provide clerical and administrative support to Division staff;
  • Provide support and assist with document execution and closings for investment transactions;
  • Interface with investment officers, as well as outside consultants and legal and compliance professionals;
  • Open, maintain and archive files consistently with policy and legal requirements, as directed by Division staff;
  • Ensure compliance with applicable records management and retention policies, as well as calendar and track deadlines;
  • Draft and revise legal and compliance documents and correspondence under the direction of Division staff;
  • Perform word processing, transcription and data entry tasks; 
  • Assist with travel arrangements, tracking and traveler profiles for Division staff; and
  • Participate in the development, preparation and revision of resource materials. 


Qualifications, Required & Requested Skills

We're looking for a high-performing, motivated team player who is an experienced transactional legal assistant and who is able to...

  • Apply strong organizational skills to perform and prioritize multiple tasks seamlessly with excellent attention to detail;
  • Prioritize conflicting needs to handle matters expeditiously and proactively;
  • Demonstrate strong interpersonal skills, excellent communication skills, and positive interactions with others;
  • Demonstrate a strong work ethic and diligence in follow-through;
  • Use independent judgment, and take professional and appropriate actions at all times;
  • Manage work time effectively, following through on projects to successful completion, often with deadlines;
  • Demonstrate familiarity with electronic systems used to perform document management; and
  • Handle confidential and sensitive information.

You must have the following:

  • Two years of clerical/secretarial experience which included at least one year as a legal assistant or secretary for an attorney or judge or performance of legal support duties (such as preparing legal documents, maintaining legal records or researching legal information).
  • Experience must include proficiency in word processing software.


Additional Information

We will accept applications through 12/03/2018; however, we may close this recruitment early if we receive a well-qualified pool.  If interested, please apply early. 
In order to apply for this position, you are required to complete the following:

  1. Fill out the application; 
  2. Upload your resume; and
  3. Upload a cover letter describing how your experience, training and education have prepared you for this position.      

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